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Position Description:

The Department Coordinator IV in the Louisville Clinical and Translational Research Center (LCTRC) serves multiple roles, collaborating with program leadership to support administration and being the primary point of contact for new projects supported by the Clinical Trials Unit (CTU). This position manages Partnership Alliances with Clinical Research Organizations (CRO) for the University of Louisville, is responsible for Principal Investigator identification, and drives formal feasibility evaluation and administration of Profile documentation through the e-Regulatory system: SiteVault. Additionally, this role assists in the day-to-day operations of the LCTRC, including communications concerning meetings, events, and schedule coordination, and provides comprehensive administrative support to the department.

Essential Duties and Responsibilities

• Schedule meetings and coordinate communications across LCTRC cores.

• Announce requests for applications for developmental and pilot projects.

• Help route funding requests and applications for evaluation using InfoReady.

• Prepare travel arrangements and services agreements for visiting speakers.

• Assist with monitoring and evaluating the individual performance metrics of each LCTRC component and assess the overall impact of the award.

• Help organize the annual LCTRC Symposium as part of Research! Louisville.

• Oversee and facilitate the planning discussion of all project needs with all teams and external parties, including sponsors and CROs, to ensure evaluation and acceptance of appropriate projects for University of Louisville investigators.

• Lead the CTU feasibility meeting for each potential project and ensure that the results are effectively communicated with external stakeholders.

• Manage the Qualification process through related communications and Non-Disclosure agreements for all new projects. Proficiency in iRIS, Velos, and communication with OSPA.

• Manage the Central Research File in SiteVault, including Profile documentation for Personnel and Organizations.

• Act as the One-Point of Contact and Liaison for University of Louisville Partnership Alliances with industry CROs. Connect university investigators with appropriate industry partners.

• Establish and build relationships/contacts within the department, university, and partners (CRO, sponsors) to build trust and encourage partners to consider UofL for every possible trial.

• Communicate the overall mission/capabilities of the unit (financial, clinical, etc.) to ensure the evaluation and acceptance of appropriate projects.

• Maintain professional records related to faculty and trainees and process routine matters within established policies and procedures.

• Assist in the submission of new recruitment paperwork.

Preferred Qualifications

• Strong commitment to customer service excellence.

• Excellent interpersonal, written, and oral communication skills.

• Outstanding organizational skills.

• Proficiency in Microsoft Word, Excel, PowerPoint, Outlook, Microsoft Teams/Zoom, and Adobe Acrobat.

Competencies

• Project Management - organized, task oriented, ability to delegate and follow up.

• Proactive - anticipates and plans for problems before they arise.

• Good communicator – communicates effectively with internal and external stakeholders.

• Flexible – ability to change directions as needed for the good of the department or organization.

• Service Excellence – responsive, informs constituents of process, pleasant to work with, educates and provides timely, accurate information.

• Organized – manages time effectively, keeps tasks appropriately prioritized.

• Interpersonal – can build effective, strong working relationships with employees, colleagues, management and vendors through trust, communication, and credibility.

Compensation will be commensurate to candidate experience.

Equal Employment Opportunity

The University of Louisville is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard torace, sex, age, color, national origin, ethnicity, creed, religion, disability, genetic information, sexual orientation, gender, gender identity and expression, marital status, pregnancy, or veteran status. If you are unable to use our online application process due to an impairment or disability, please contact the Employment team atemployment@louisville.eduor 502.852.6258.

Assistance and Accommodations

Computers are available for application submission at the Human Resources Department located at 215 Central Avenue, Ste 205 - Louisville, Kentucky 40208.

If you require assistance or accommodation with our online application process, please contact us by email atemployment@louisville.eduor by phone 502-852-6258.