• Ensure all grant activities are in compliance with the terms, conditions, and regulations of funding agencies.
• Regularly monitor grant expenditures to verify alignment with budget allocations, reporting any discrepancies to the Director.
• Maintain awareness of grant-specific requirements, policies, and best practices.

• Utilize grant software to track all grant expenditures, maintain organized financial records, and collaborate with PVCC’s finance team for accurate reconciliation of funds.
• Prepare detailed financial reports for funders, ensuring all data is accurate, complete, and submitted on time.

• Utilize grant software to create and manage grant files, ensuring documentation is up-to-date and readily accessible for audits or reviews.
• Track milestones and reporting deadlines, proactively coordinating with relevant departments to ensure timely submissions.
• Monitor and document any changes or amendments to grant agreements, updating necessary records.

• Address challenges in grant administration by identifying issues, evaluating possible solutions, and implementing strategies in collaboration with the Director.
• Act as a resource for program managers and other departments regarding grant compliance and financial tracking.

• Work closely with internal departments, including finance, academic programs, and external partners, to support grant implementation.
• Provide training and guidance to staff involved in grant projects, ensuring they understand grant terms, reporting expectations, and compliance requirements.

Special Assignments

May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.

KSA's/Required Qualifications

• Strong experience in post-award grant management, finance, or related fields.
• Demonstrated experience in financial tracking, record keeping, and compliance management.

• Strong attention to detail, accuracy in record keeping, and ability to meet deadlines.
• Proficiency in interpreting grant contracts and terms.
• Effective problem-solving skills with the ability to take initiative.
• Strong communication skills to work with various stakeholders.
• Familiarity with relevant grant management software and financial tracking systems is a plus

Special Instructions to Applicants

• Online Application
• Resume
• Cover letter
• Names, addresses, email and telephone numbers of three (3) professional references
• Unofficial Transcripts

Background Check Statement Disclaimer

The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link:  http://ethics.dls.virginia.gov/

EEO Statement

The Virginia Community College System, an EEO employer, welcomes applications from people of all backgrounds and recognizes the benefits of a diverse workforce. Therefore, the VCCS is committed to providing a work environment free of discrimination and harassment. Employment decisions are based on business needs, job requirements and individual qualifications. We prohibit discrimination and harassment on the basis of race, color, religion, sex, national origin, age, sexual orientation, mental or physical disabilities, political affiliation, veteran status, gender identity, or other non-merit factors.

ADA Statement

The VCCS is an EOE and Affirmative Action Employer. In compliance with the Americans with Disabilities Acts (ADA and ADAAA), VCCS will provide, if requested, reasonable accommodation to applicants in need of access to the application, interviewing and selection processes.

E-Verify Statement

VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.