Business Operations Specialist
Job ID: 280213
Location: Summerville Campus
Full/Part Time: Full Time
Regular/Temporary:
*

About Us
Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 10,500 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values https://www.augusta.edu/about/mission.php make Augusta University an institution like no other.
Augusta University's distinct characteristics in education and research include real-world experiences and community engagement, as well as a culture of building community, corporate and government partnerships that address health, security, economic and societal concerns locally and across the state.
The University System of Georgia https://www.usg.edu/hr/orientation/welcome_to_the_board_of_regents_university_system_office is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.
Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.
Location
Augusta University -
Our Summerville Campus: 2500 Walton Way, Augusta, GA 30904
Job Summary
This position is responsible for overseeing all day-to-day Human Resources (HR) operations and tasks for twenty departments within the division of Enrollment & Student Affairs. Position will support all departments in the division which includes but is not limited to: performing HR functions (ePars; job openings; termination process; hiring/recruitment process); ensuring compliance with institutional HR policies and procedures and creating efficiencies within the division; provide training and guidance on HR processes to administrative support staff and division leadership; coordinate the divisional student employment process; creates/runs HR reports; tracks the progress of pending and ongoing searches, provides updates to leadership on the status of recruitment on vacancies ; leverages resources to adequately solicit interest, identify candidates, and helps the hiring managers with the interview and selection process within the hiring process; serves as the POC HR liaison with the AU Human Resources Business Partner; provides observations/concerns if or when applicable to the Director, ESA Business Operations. Must demonstrate initiative, resourcefulness, and problem-solving skills in applying a detailed knowledge of the responsibilities, functions and underlying structure of the division in organizing and independently prioritizing work, working with the Director, ESA Business Operations in establishing procedures and systems, and ensuring overly and timely workflow.
Responsibilities
Responsibilities include, but are not limited to:
ADMINISTRATIVE HR FUNCTIONS: Prepare necessary paperwork to create or update staff positions within division. Create job postings for staff positions in OneUSG and student positions in Handshake. Manage job postings within OneUSG; review submitted resumes/CVs; assist administrative support staff or create candidate itineraries (coordinate visit date(s); review interview evaluations for staff; create interview schedules and update necessary forms to OneUSG; and place the final candidate into offer. Perform all HR related functions for multiple divisions to include recruitment, training, provide guidance on the student hiring process; and run HR reports as needed for leadership. Review and resolve routine administrative related questions and issues and provide input regarding new or revised administrative procedures. Provide staff direction and guidance on department policies, procedures, and tasks.
STUDENT EMPLOYMENT: Responsible for student hire process for the Division of the Enrollment & Student Affairs. Helps and assists supervisors with Federal Work Study (FWS) Student Hire process, and coordinates with the FWS point of contact in the Office of Student Financial Aid, ensuring FWS student eligibility. Also works with Career Services, and Handshake, where student positions are posted, guiding supervisors through the process of posting and hiring student positions, and attends the Student Employment Fair hosted by Career Services.
HR FINANCIAL TASKS: Helps with HR memo's for increased salary changes and extra duty pay; enters appropriate ePARs for salary changes, FTE changes, distribution changes, extra duty pay, FMLA, leave without pay, PCF updates; etc. Prepares necessary invoices and check requests for onboarding and moving expenses for new staff members within division. Tracks salary offers and salary savings among the division hires.
OPERATIONAL: Work with the AVP, ESA Business Operations and Business Manager on ensuring department policies, procedures, and operations meet compliance and efficiency. Oversee the annual space inventory for assigned departments. Work with administrative support staff regarding space issues for new staff as needed.
TRAINING/GUIDANCE: Provide training on HR processes to administrative support staff and leadership: Hiring process; Updating PCFs; termination process; performance evaluations process; leaves of absences, among other HR processes.
OTHER DUTIES: Perform all other job-related duties as assigned.
Required Qualifications
Bachelor's degree from an accredited college or university in Business Administration or a related discipline and one (1) year administrative and/or management experience;
OR
Associate's degree from an accredited college or university and two (2) years of relevant experience;
OR
High School diploma, GED, or equivalent from a recognized State or Federal accrediting organization and three (3) years administrative and fiscal management experience.
Preferred Qualifications
Experience in Higher Education administrative environment.
Demonstrated proficiency with Microsoft Office and Office 365 applications (e.g., SharePoint, Word, Excel, PowerPoint, Outlook, Box, Forms, etc.), OneDrive, Adobe, etc.
Experience with or the ability to quickly learn the organization's HRIS and talent management systems (OneUSG).
Knowledge, Skills, & Abilities
KNOWLEDGE
General knowledge of principles and practices of human resources management.
SKILLS
Excellent customer service, interpersonal, multi-tasking, organizational and verbal/written communication skills and strong organizational skills are required.
Must be proficient in Microsoft Office (Word, Excel, etc.) and competent in spreadsheet and database management software packages as well.
Excellent attention to detail with strong organizational and critical thinking skills.
ABILITIES
Ability to coordinate multiple projects simultaneously, meet deadlines despite often interruptions, maintain confidentiality, keep accurate records and make independent decisions.
Must be able to work efficiently in a fast-paced environment.
Technologically savvy, and can develop innovative methods of streamlining processes.
Shift/Salary/Benefits
Pay Band: B10
Salary: $52,500/annually - $57,500/annually
Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position
Recruitment Period: Until Filled
Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.
Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.
Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!
Conditions of Employment
All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.
If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.
Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle.
For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation.
All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.
Other Information
This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success."
Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.
Equal Employment Opportunity
Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.
How To Apply
Consider applying with us today!
https://www.augusta.edu/hr/jobs/ Search Job Opening ID: 280213
Select University Faculty & Staff > External Applicants if you are a candidate from outside the university
Select University Faculty & Staff > Internal Applicants if you are a current university employee
If you need further assistance, please contact us at 706-721-9365
To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=12000&JobOpeningId=280213&PostingSeq=1
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