Grant Program Manager
Job ID: 280306
Location: Augusta University
Full/Part Time: Full Time
Regular/Temporary:
*

Location
Augusta University-
Our Health Sciences Campus:
1120 15th Street, Augusta, GA 30912
College/Department Information
The Graduate School aims to provide a rich intellectual, academic and research environment for educating students to become leaders in the discovery, dissemination, and application of knowledge. To help facilitate this, our graduate faculty members are selected based on experience in research, scholarship and education. They are drawn from the faculties of Augusta University's College of Allied Health Sciences, College of Arts, Humanities and Social Sciences, Hull College of Business, Dental College of Georgia, College of Education, College of Science and Mathematics, College of Nursing, School of Computer & Cyber Sciences and the Medical College of Georgia. Class sizes are small, and the faculty excels in cultivating and modeling supportive, collegial and professional relationships with students. With outstanding programs in Allied Health, Biological and Computational Mathematics, Biomedical Sciences, Bimolecular Science, Biostatistics, Business, Computer and Cyber Science, Education, Intelligence and Security Studies, Medical Illustration, Nursing, and Public Administration- earning a graduate degree from Augusta University is time well spent!
Job Summary
This position is responsible for the management of the staff and resources of the Augusta R.O.A.R. Score Grant Program. Management includes budget monitoring and planning, staff supervision, delegation, evaluation, resource management, liaison with internal and external agencies for program function. Grant writing of competing and non-competing renewals, all required annual reports, and federal/state-level communication. Supervision of all administrative and outreach staff to ensure compliance with grant regulations. Incumbent will also identify new grant opportunities, collect required data, and track applications for new grants as well as current existing grants. Key areas of responsibility include budgeting; allocation of expenditures; monthly reconciliation of accounting reports; award management; compliance oversight; submission of grant applications and progress reports; development of policies and procedures, and other related duties, such as placing supply orders. Will also serve as a liaison to compliance office, when necessary.
Responsibilities
The duties include, but are not limited to:
ANALYSIS & TRACKING: Provide critical analysis and tracking of all financial and budgetary information related to grants homed in the Graduate School; monitor budgets and forecast for current and future budget periods; perform cost analysis, forecasting and budget preparations; interpret and explain financial information to PI and other relevant audiences with varying levels of financial understanding; calculate expenses, estimate costs and refine planned budgets as needed; develop financial reports and graphical depictions to aid in understanding of budgets; prepare various reports for federal, state, and other regulatory agencies.
GRANTS & EXPENDITURES: Approve expenditures for grants, according to published policies; reconcile the various accounts on a monthly basis and take appropriate action to correct any errors; prepare and maintain documentation related to cost transfers, budget revisions, and fund statements; ensure payments for invoices, check requests, and deposits are applied correctly and reflected in financial reports; allocate, review and approve travel requests for grant-related scientific conferences and meetings attended by faculty, students, and post-docs; work in various research platforms developed in support of research activities (eSirius, iLab, PACT, PubMed, etc.)
GRANT OPPORTUNITIES & TRAINING: Identify training grant opportunities for TGS and individual grant opportunities for graduate students and postdoctoral fellows; advise students, faculty, and trainees in preparation of grant proposals and in coordination with the PI develop grant applications and aid in the review and submission of them; complete all competing and non-competing grant renewals for federal, state, and internal funding sources; develop standardized supporting documentation required by grant funding agencies to streamline the submission process; serve as primary contact with the pre-award office in the Division of Sponsored Programs on grant and contract related matters; prepare and develop progress reports, competing renewals, revisions, grant close-out reports, and Just-In-Time information, and works in federal and private electronic research administration systems such as ASSIST, Workspace, and Proposal Central to complete pre- and post-award activities.
GRANT ADMINISTRATIVE SUPPORT: Provide administrative and grant support to the funded U54 team, including coordination between the 3 sites in Augusta, GA, Columbia, SC, and Jackson, MS; track accomplishments of all associated faculty and students; coordinate with external partners to support community outreach associated with the U54. Develop and implement policies and procedures in compliance with the SCORE grant program.
GRANT AWARDS & BUDGETS: Assign personnel to accounts in accordance with budgets and/or grant award terms; review effort monthly via the pre-payroll report and indicates corrections needed: work in collaboration with the Director of Business Operations and/or other unit Department Administrators as appropriate to ensure salary distributions are submitted in OneUSG if effort needs to be reallocated; reconcile effort for faculty and staff in the Effort Reporting System and ensure cost sharing is applied appropriately, as well as track certification completions
FINANCIALS & REQUISITIONS: Process orders for supplies and equipment through eShop and the requisition system in PeopleSoft Financials; ensure proper information is obtained and provided related to the purchases (Data Security, Tax Exemption, Technical Exemption, W-9 Forms, etc.); work with vendor to obtain appropriate paperwork.
COMPLIANCE & REGULATIONS: Ensure compliance with federal, state, and agency regulations regarding business and grant aspects and serve as a liaison with internal and external agencies at the federal, state, and local levels for program management.
PCARD TRANSACTIONS: Process P-card allocations for in the Works Payment system and review p-card paperwork and transactions for accuracy and allowability
OTHER DUTIES: Perform other duties and special projects as assigned.
Required Qualifications
Master's degree from an accredited college or university combined with three (3) years of relevant experience
OR
Bachelor's degree from an accredited college or university combined with five (5) years of relevant experience.
Preferred Qualifications
Experience in grant writing and securing grant funding.
Master's or Bachelor's degree from an accredited college or university in a healthcare management and budget management capacity.
Knowledge, Skills, & Abilities
KNOWLEDGE
Proficient in Microsoft Office (especially in Excel) and other computer software/databases
SKILLS
Excellent interpersonal, verbal, and written communication skills
Detail oriented with strong customer service, organizational, time management prioritization, and multi-tasking skills.
ABILITIES
Ability to maintain confidentiality
Self-motivated and resourceful
Ability to work independently with only general supervision under tight timelines.
Shift/Salary/Benefits
Shift: Days; Monday - Friday *Work outside regular business hours may be required.
Pay Band: B13
Salary: $68,500/annually - $70,000/annually
Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position
Recruitment Period: Until Filled
Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.
Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.
Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!
Conditions of Employment
All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.
If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.
Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle.
For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation.
All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.
Other Information
This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success."
Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.
Equal Employment Opportunity
Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.
How To Apply
Consider applying with us today!
https://www.augusta.edu/hr/jobs/ Search by job id 280306
Select University Faculty & Staff > External Applicants if you are a candidate from outside the university
Select University Faculty & Staff > Internal Applicants if you are a current university employee
If you need further assistance, please contact us at 706-721-9365
To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=12000&JobOpeningId=280306&PostingSeq=1
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