Job Description

Position Description

General portfolio management

Works with Executive Director to develop and implement a strategy and programs for the Foundation’s sustainability and growth with a focus on Italian programs: (a) Fundraising to finance new Foundation initiative (b) Generation of new leads and establishes priorities for new programs and partnerships (c) Strategic planning to identify areas of need and solutions within basic science research (d) Goal setting and metrics to evaluate the programs impact (e) Strategic planning to increase public awareness of the Foundation’s work (f) Contribution to public relations and media initiatives

Program Portfolio Management

1. Independently runs, administers and manages the Calls for all programs including: (a) call for application preparation, communication, and posting (b) potential candidates’ inquiries resolution (c) collection of applications’ documents (d) eligibility and completion verification for each application (e) collation and distributions to reviewers (f) collection and elaboration of reviewers’ evaluation (g) organization of interviews of selected candidates (including logistics and meeting management) (h) preparation of feedback letters and all other relevant communications with interested parties (i) coordinates review committees (including Italian Scientific Advisory Committee, GAHF Airalzh Mid-Career Award, INF-ACT Foundation Mid-Career Award, Summer Fellowship) and the identification of new members (j) sends requests for annual and final reports form the sponsored scientists

2. Independently manages relationships with sponsored scientists and host institutes: (a) primary contact for Italian institutes involved in Foundation programs (b) provide administrative support for Foundation grantees in Italy (c) organizes, executes and reports on annual lab visits to current and post awardees

Strategic Partnership and Outreach

1. Independently monitors and implement communication tools and strategy: (a) Supervises preparation of quarterly newsletter (b) Key designer of Foundation symposia and meetings (c) Represents the Foundation at occasional scientific and public affairs meetings (d) Ensures Foundation’s website is up-to-date and maintained properly (e) Reports on programs to the Foundations Scientific Advisory Board and Board of Trustees (f) Provide translation of written communications, as needed (g) Works closely with the Public Relationship Office

2. Independently implement existing partnership and identifies new ones: (a) Identify and develop new contacts re: faculty support, inter-agency involvement (b) Prepares presentations for outreach 

Staff Oversight

(a) Supervises the staff of the Public Relations Office, negotiates their renewal contract, ensures their work is complete and timely (b) Supervises the Website Manager, negotiates their renewal contract, ensures their work is complete and timely

Basic Qualifications

• Bachelor's degree or equivalent work experience required
• Minimum of 5 years’ experience

Working Conditions

• Working remotely, frequent travel in Italy required
• Few travels to the USA possible

Additional Qualifications and Skills

• Master's degree (or equivalent)
• PhD in STEM preferred
• Verbal and written fluency in both Italian and English
• Regular travel across Italy is required
• Strong passion to support scientific research
• Excellent organizational and communication skills; strong work ethic; good team player; strong diplomatic skills; mature; professional attitude; data oriented, able to work independently; personable; comfortable working with the scientific community
• Knowledge and understanding of the Italian research and academic system preferred

Additional Information

The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines.
Please note that we are currently conducting a majority of interviews and onboarding remotely and virtually. We appreciate your understanding.
The Harvard Medical School is not able to provide visa sponsorship for this position.
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EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

Harvard Medical School strives to cultivate an environment that promotes inclusiveness and collaboration among students, faculty and staff and to create new avenues for discussion that will advance our shared mission to improve the health of people throughout the world.