Summary

The Department of Psychiatry and Behavioral Sciences is seeking a dynamic and detail-oriented individual to join our team as a Research Administration Associate. In this role, you will provide critical support in the management of clinical research projects within Baylor College of Medicine’s Department of Psychiatry and Behavioral Sciences. This role will primarily focus on pre award grant management. The Research Administration Associate will work closely with faculty, staff, and external stakeholders to ensure compliance with regulations and facilitate the smooth execution of our research mission.

Employees with CRA certification are eligible for certification pay.

Job Duties

• Work collaboratively with principal investigators and sub-award institutions to prepare grant applications responsive to the funding opportunities, including the development of budgets and justifications, the collection of required documents, the routing of proposal for internal review, and the completion of the final application.
• Maintain timelines and communicate regularly with investigators to ensure the timely submission of grant proposals.
• In collaboration with the Senior Research Administrator, proactively manage award setups and budget allocations.
• Facilitate both incoming award and outgoing sub-award agreements and contracts.
• Assist with keeping current compliance requirements such as IACUC approvals, IRB approvals, and Conflict of Interest attestations.
• Support research faculty in the procurement of needed supplies, the reimbursement of expenses, and the resolution of delayed payments.
• Monitor and work with investigators to keep biosketches, CVs, CITI trainings, Other Support, VA-Memorandums of Understanding current, IRB approvals, IACUC approvals, and Conflict of Interest attestations current.
• Perform other job-related duties as assigned.
  

Minimum Qualifications

• Bachelor's degree. Certified Research Administrator certification through the Research Administrators Certification Council (RACC) may substitute for the degree requirement.
• Two years of relevant experience.

Preferred Qualifications

• Excellent written, verbal, and customer-centric communication skills, with a keen attention to detail.
• Strong organizational skills with the ability to prioritize tasks and manage deadline driven projects simultaneously.
• Proficiency in Microsoft Office Suite (e.g. Word, Excel, Teams).
• Familiarity with research administration systems (e.g., BRAIN, ASSIST, SAP, Concur, Grants.gov, Proposal Central, eRA Commons).
• Knowledge of federal regulations and policies governing sponsored research (e.g., NIH, NSF, DHHS, OMB 2CFR200 Uniform Guidance).
• Experience with federal, state, and foundation sponsors (NIH, NSF, DOD).
• Familiarity with research proposal sponsor websites (ASSIST, Research.gov, grants.gov, and Proposal Central).
• Familiarity of 2 CFR 200 guidance.
• Ability to work collaboratively in a team environment and independently with minimal supervision.