Research Administration Associate - Grant Management
Baylor College of Medicine
Hybrid within Greater Houston, TX
Job posting number: #7323840 (Ref:24431-en_US)
Posted: February 24, 2026
Job Description
Summary
The Research Administration Associate will be responsible for the preparation and submission of grants (Federal and Industry ) and verify accuracy and timely submissions. Will work with other institutions to ensure that all the required documentations for sub awards are submitted prior to SPO deadline. Will also prepare and submit all the required reporting such as progress report, no cost extension, etc. The ideal candidate will have strong organization skills to be able to manage a high volume of grants and many PIs in a fast paced environment.
Employees with Certified Research Administrator (CRA) certification are eligible for certification pay.
Job Duties
- Review research and recommend improvements to vice chair of research.
- Prepare and submit grant and subcontracts both internally with SPO via BRAIN and externally via NIH and other sponsor websites. This requires completing the budget portion for review of the PI, understanding the sponsor guidelines and editing the proposal to meet the requirements, etc.
- Review grant applications in BRAIN Biomedical Research and Assurance Information Network and approve for submission.
- Pre-award and Post-award contribution that lead to development and continuous improvement for department.
- Ensure compliance with all guidelines needed in the processing of grants and awards.
- Enter required data into BRAIN. Work with other institutions (subcontracts) to ensure adequate documents are given to us for an on time submission.
- Provide grant program,financial expertise and guidance related to sponsor research to faculty.
- Generate reports needed for progress reports, annual reports, department levels of authority reporting and close outs.
- Provide assistance to faculty with whatever issues they have.
- Find a solution or contact the adequate contact person to assist them.
- Follow through the process to ensure everything was taken care of.
- Perform other job related duties as assigned.
Minimum Qualifications
- Bachelor's degree. Certified Research Administrator certification through the Research Administrators Certification Council (RACC) may substitute for the degree requirement.
- Two years of relevant experience.
Preferred Qualifications
- Grant management experience in both NIH and industry sponsored funding preferred.
Work Authorization Requirement:
This position is not eligible for visa sponsorship. Candidates must be legally authorized to work in the United States at the time of application and throughout the duration of employment.
Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.
Baylor College of Medicine fosters diversity among its students, trainees, faculty and staff as a prerequisite to accomplishing our institutional mission, and setting standards for excellence in training healthcare providers and biomedical scientists, promoting scientific innovation, and providing patient-centered care. - Diversity, respect, and inclusiveness create an environment that is conducive to academic excellence, and strengthens our institution by increasing talent, encouraging creativity, and ensuring a broader perspective. - Diversity helps position Baylor to reduce disparities in health and healthcare access and to better address the needs of the community we serve. - Baylor is committed to recruiting and retaining outstanding students, trainees, faculty and staff from diverse backgrounds by providing a welcoming, supportive learning environment for all members of the Baylor community.
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