Summary

The Senior Research Administration Associate will provide Grants Administration support to the Department of Pediatrics, including the Divisions of Critical care. Primary responsibilities will include financial management activities of grants, managing the full award life cycle, from application to award closeout. Responsibilities will include cost assessment, budget development, financial set-up, resource allocation, and preparation of quarterly reports for budget accountability.

Employees with CRA certification are eligible for certification pay.

Position is eligible to work hybrid role after initial training, typically 6 months or so depending on experience and progress. After training employees are expected to work in the office at least 2 days a week.

Job Duties

• Responsible for the post-award financial management activities of grants, from application to award closeout.
• Manages data of active, pending, and closed grants for the Pediatrics Center for Research Advancement, supporting one or more Divisions: number of submissions, number of awards, faculty effort and other statistics related to grant reporting.
• Provides budget input and guidance to principal investigators when drafting budget justifications, creates the budget spreadsheets, and completes other budget forms for submission and reporting.
• Assists with complex award submissions that have a multi-center/division design and budget.
• Communicates with BCM Accounting, Grants & Contracts, and collaborating institutions to ensure sub-awards and independent consultant agreements are established and executed in a timely manner.
• Manages Cost/Effort allocations in PEPT/SAP for research faculty, employees, and learners.
• Manages the Time/Effort certification process in the BCM Effort Reporting System.
• Manages CTMS entries for NIH/federal study terms for post award management and study invoicing.
• Ensures compliance with all federal, sponsor, and institutional policies and guidelines and serves as a liaison between faculty, employees, learners, Baylor College of Medicine, and sponsors.
• Supports Researchers in Psychology and Developmental Pediatrics, and other Pediatrics Divisions with 50+ faculty members.
• Manages complex awards and sub-awards from multiple sponsors and outside institutions: industry, clinical, federal, and foundation, including, but not limited to CDC & NIH.
• Must have wide-depth of knowledge with relevant experience of contracts, subcontracts, and be highly comfortable managing multiple projects at one time.
• Reports through the Pediatrics Center for Research Advancement and Division leadership for key deliverables.
• Perform other job-related duties as assigned.
  

Minimum Qualifications

• Bachelor's degree. Certified Research Administrator certification through the Research Administrators Certification Council (RACC) may substitute for the degree requirement.
• Four years of relevant experience.

Department Specific Criteria

• At least four years of relevant experience, in grant application development, budgeting, and/or grant financial management.
• Ability to understand and manage the complexities of research grants, including issues related to informed consent, access to data, and conflict of interest.

Preferred Qualifications

• Working knowledge of sponsor application submission systems such as ASSIST, Workspace, and Proposal
• Prior experience working in healthcare and/or academic research setting
• Strong attention to detail and data quality
• Able to effectively communicate and share ideas, concerns, details with PI, managers, and coworkers