By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive.

Harvard Business School (HBS)ITis a nimble, innovative, strategic partner who crafts,deliversand supports pioneering technologysolutionsthat connect,enableand inspire the HBS community to educateleaderswhomake a difference in the world. Visit our website for moreinformation:http://www.hbs.edu/information-technology/about-us.

Job Summary:

Are you energized by rigorous analysis and using data to inform meaningful decisions in a mission-driven academic environment? Do you naturally ask “why,” look for patterns, and push for better ways of doing things? If you are curious, self-motivated, and ready to grow in a high-expectation setting, this is an opportunity tobe a part of a team thatcontributes tosupportingteaching, research, and institutional strategy.

The FinancialAssistant, ITreports to the Associate Director ofITFinancial Planning & Analysis(FP&A)and playsa central rolein budgeting, forecasting, financial reporting, and long-range planning.This position supports core budgeting, forecasting, and reporting activities while enhancing the accuracy, usability, and efficiency of financial information through improved processes and automation.The role independently performs complex financial analysis, contributes to budget development, anddeliversclear, data-informedinsightsthatsupporteffective decisionmaking andresponsible stewardship of institutional resources.

The ideal candidate is analytically strong, intellectually curious, andmotivatedto learnand grow. They are comfortable working in a fast-paced environmentwhereaskingquestions andproposing solutionsare encouraged. They clearlyexplain financial concepts, buildstrongrelationships across teams, anddemonstratesound judgment, accountability, and a commitment to continuous improvement.

Job-Specific Responsibilities:

Financial Operations & Compliance

• Review and approve purchase orders and payment requests inprocurement system (B2P), ensuringaccuratebudget allocation and compliance withUniversitypolicies
• Review and approve employee reimbursements,Corporate andPurchasingCard transactions in Concur, ensuring accuracy,appropriate allocation, andpolicyadherence
• Preparefiscal month-end and year-end close processes, including reconciliations, accrual journal entries, and prepaid expense adjustments
• Serve as a financial resource to the IT departmentrespondingtotransactionaland budget-relatedinquiries
• Promote consistent use of financial tools, includingappropriate applicationof theUniversity’schart ofaccounts

Financial Planning, Reporting & Analysis

• Developand distribute monthly financial reports, including budget-to-actual analyses across projects and teamsto inform resource allocation and decision making
• Meetregularlywith budget owners to review projections, analyze variances, and highlight key risks and opportunities
• Monitor financial trends andidentifypotential budgetary or compliance issuesandprepare journal entries to correct discrepancies and process chargebacks
• Supportthe Associate Director of FP&A in preparing annual operating budgets, multi-year financial plans, and related processes
• Conduct ad hoc financial analyses andassistwith the development ofprogram, project or activity-specific budgets as needed
• Build trust and collaboration by being present on-site and engaging directly withcolleagues and various constituents
• Complete other responsibilities as assigned

Working Conditions:

• Additionalsupport outside of regularly scheduled hours, including early mornings, nights, weekends, and holiday breaks, may occasionally berequired

Basic Qualifications:

• High school diploma, GED, or equivalent isrequired
• Minimum offouryears’ experience in finance,accountingorrelated fieldisrequired
• Education beyond high school may count towardexperience

Additional Qualifications and Skills:

The following are preferred:

• Strong attention to detail and accuracy
• Excellent written and verbal communication skills, including presentations
• Proven ability to build relationship and collaborateacrossall organizational levels andwithexternal partners
• Exceptional organizational and follow-through skills, with the ability to manage multiple priorities effectively
• Demonstrated ability to handle sensitive and confidential information with discretion and integrity
• Advancedproficiencyin Excel, including complex formulas, pivot tables, and lookup functions
• Proficiencyin MicrosoftOffice (Outlook, Word,PowerPoint)and generalweb-basedtools

• Appointment End Date:This position is approved for a 2-year term (withthe possibilityof renewal/extension) which begins on the first day of employment.
• Standard Hours/Schedule: This is a 40 hours per week, overtime eligible position
• Compensation Range/Rate (including Shift Differential if applicable):$71,657-$75,086, commensurate with experience
• Visa Sponsorship Information: Harvard University is unable to provide visa sponsorship for this position
• Pre-Employment Screening: Identity
• Other Information:
  • This roleis a hybrid position which we consider to be a combination of remote and onsite work at our Boston, MA-based campus. HBS expects all staff to be onsite at least three days per week and for departments to provide onsite coverage Monday - Friday. Specific hours and days onsite will bedeterminedby business needs and are subject to change withappropriate advancednotice.
  • We may conduct candidate interviews virtually (phone and/or via Zoom) and/or in-person for this role.

Work Format Details

This position has been determined by school or unit leaders that some of the duties and responsibilities can be effectively performed at a non-Harvard location. The work schedule and location will be set by the department at its discretion and based upon operational needs. When not working at a Harvard or Harvard-designated location, employees in hybrid positions must work in a Harvard registered state in compliance with the University’s Policy on Employment Outside of Massachusetts. Additional details will be discussed during the interview process. Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.

Salary Grade and Ranges

This position is salary grade level 054. Please visit Harvard's Salary Ranges  to view the corresponding salary range and related information.

Benefits

Harvard offers a comprehensive benefits package that is designed to support a healthy work-life balance and your physical, mental and financial wellbeing. Because here, you are what matters. Our benefits include, but are not limited to:

• Generous paid time off including parental leave
• Medical, dental, and vision health insurance coverage starting on day one
• Retirement plans with university contributions
• Wellbeing and mental health resources
• Support for families and caregivers
• Professional development opportunities including tuition assistance and reimbursement
• Commuter benefits, discounts and campus perks

Learn more about these and additional benefits on our Benefits & Wellbeing Page.

EEO/Non-Discrimination Commitment Statement

Harvard University is committed to equal opportunity and non-discrimination. We seek talent from all parts of society and the world, and we strive to ensure everyone at Harvard thrives. Our differences help our community advance Harvard's academic purposes.

Harvard has an equal employment opportunity policy that outlines our commitment to prohibiting discrimination on the basis of race, ethnicity, color, national origin, sex, sexual orientation, gender identity, veteran status, religion, disability, or any other characteristic protected by law or identified in the university's non-discrimination policy. Harvard's equal employment opportunity policy and non-discrimination policy help all community members participate fully in work and campus life free from harassment and discrimination.